What is a Resignation Acceptance Email?

A Resignation Acceptance Email is a formal communication sent by an employer or HR department acknowledging an employee's decision to resign from their position. It confirms the acceptance of the resignation, expresses appreciation for the employee's contributions, and outlines the next steps in the resignation process, such as transition arrangements and exit procedures.

How to Write a Resignation Acceptance Email?

When writing a Resignation Acceptance Email, begin with a clear subject line indicating the purpose, address the employee respectfully, acknowledge their resignation, express gratitude for their service, outline any necessary next steps or procedures, and offer assistance during the transition period. Close on a positive note, wishing them success in their future endeavors.

Resignation Acceptance Email Samples:

Sample 1:

Subject: Resignation Acceptance

Dear [Employee's Name],

I have received and accepted your resignation letter with regret. Your last working day will be [date]. We appreciate your contributions to [Company Name] and wish you the best in your future endeavors.

Please let me know how we can assist during your notice period. Best regards, [Your Name] [Your Position] [Company Name]

Sample 2:

Subject: Acceptance of Resignation

Dear [Employee's Name],

We have received your resignation letter and accept it with understanding. Your last working day is confirmed as [date]. We value your dedication to [Company Name] and extend our best wishes for your future ventures.

Feel free to contact me for any assistance during your transition.

Warm regards, [Your Name] [Your Position] [Company Name]


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What should be included in a Resignation Acceptance Email?

A Resignation Acceptance Email should acknowledge receipt of the employee's resignation and formally accept their decision to leave the organization. Start by expressing gratitude for their service and acknowledging their contributions during their tenure. This sets a positive tone and shows appreciation for their efforts.

Confirm the effective date of their resignation as stated in their resignation letter or discussion. Clarify any formalities or procedures they need to complete before their departure, such as handing over responsibilities or participating in an exit interview. Reaffirm the support for their decision and convey best wishes for their future endeavors. This helps maintain a positive relationship even as they transition out of the organization.

If applicable, mention any plans for transitioning their responsibilities or reassigning their tasks to ensure a smooth handover. This demonstrates organizational readiness and support during their departure process.

Close the email on a gracious note, offering assistance with any questions they may have during their notice period. Reiterate appreciation for their contributions and emphasize that they will be missed.

By composing a Resignation Acceptance Email with these considerations, you show professionalism, respect, and support for the departing employee while effectively managing the transition within the organization.

In Short a Resignation Acceptance Email should include:

  1. Clear subject line confirming resignation acceptance.
  2. Respectful greeting addressing the employee by name.
  3. Acknowledgment and acceptance of resignation.
  4. Appreciation for the employee's contributions.
  5. Confirmation of the last working day.
  6. Offer of assistance during the transition period.
  7. Professional closing with contact information.

Resignation Acceptance FAQ with :

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Your last working day will be [date]. Please ensure all necessary handover tasks are completed by then.

Generally, once your resignation has been accepted and processed, it's final. Discuss any concerns with HR or your supervisor promptly.

Use this time to complete pending tasks, document processes, and assist in the transition of your responsibilities to your successor.

Yes, HR may schedule an exit interview to gather feedback and discuss your experience with the company.

HR will provide information regarding your benefits continuation, final paycheck details, and any other financial matters before your departure date.

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